Finding the use case
We study the processes and look for monotonous work that has left a history behind it.
The scenarios that work look unexciting: sorting incoming mail, extracting details from a document, suggesting wording for an operator's reply.
We study the processes and look for monotonous work that has left a history behind it.
Whether there is enough material and whether its format is usable. This is where things most often stall.
One scenario on a small slice of work, with metrics measured before and after.
The result appears right in the application where the person already spends their day: the accounting system, the inbox, the ticket queue.
The output stays under human control until the accuracy is good enough for live use.
We explain to the staff where the tool helps and in which cases it must not be trusted.
The pilot takes a month to six weeks. Whether to expand or stop is decided by its numbers, not by agreements made at the start.
We shortlist the candidate processes and count how many working hours they take today.
We settle on one scenario with a clear metric. Taking on several at once means scattering your resources.
At first the suggestion runs alongside the live work: the decision stays with the employee while we track the differences.
We extend it to the whole process if the measurements confirm the benefit.
People's readiness counts for as much as the data's. A tool the staff do not trust gets avoided: it is easier to do it the old way than to re-check somebody else's output. So the people who will use it are involved in the pilot from the very start rather than shown the result afterwards.
With the process rather than the technology. Find where people repeat the same thing many times a day and check whether that work leaves a record in the systems. If there is no record, the first step is to create one.
In real scenarios no; what goes is the routine. Fully replacing an employee rarely works and only on entirely mechanical tasks. We will not promise headcount savings - in practice it almost never happens.
A pilot on one scenario is comparable to a specialist's monthly salary. Further investment depends on its outcome: if the benefit is not confirmed, stopping is more honest than continuing out of stubbornness.
Tell us where you have the most repetitive manual work. We will check the data and propose a pilot scenario.
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